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Policy/Bylaws: Difference between revisions
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(Created page with "==Article I : Why We Exist== ===Section 1: Mission Statement=== Hacksburg exists to promote creativity, collaboration, research, and experimentation in science, technology, a...") |
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Hacksburg has the following classes of membership: | Hacksburg has the following classes of membership: | ||
# '''Directors''' are members of Hacksburg's Board of Directors. They are entitled to three votes in corporate decisions. | # '''Directors''' are members of Hacksburg's Board of Directors. They are entitled to three votes in corporate decisions. | ||
# '''Full Members''' are members of Hacksburg who are entitled to one vote in corporate decisions. | # '''Full Members''' are members of Hacksburg who are entitled to one vote in corporate decisions. Members within a '''Group''' Membership are entitled to one vote. | ||
# ''' | # '''Provisional Members''' are members of Hacksburg who have been members for a period of less than forty-five consecutive days. After forty-five consecutive days, Provisional members become Full Members of Hacksburg. Provisional members are not entitled to a vote in corporate decisions. | ||
# The Full Members and | # The Full Members and Provisional Members make up the '''General Membership''' of Hacksburg. | ||
# Directors and Full Members make up the '''Voting Membership''' of Hacksburg. | # Directors and Full Members make up the '''Voting Membership''' of Hacksburg. | ||
# The Voting Membership and the | # The Voting Membership and the Provisional Members make up the '''Total Membership''' of Hacksburg. | ||
===Section 2: Qualifications=== | ===Section 2: Qualifications=== | ||
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# The person is of the age of majority in Virginia. | # The person is of the age of majority in Virginia. | ||
# The person supports the aims of Hacksburg as stated in Article I and/or the Articles of Incorporation. | # The person supports the aims of Hacksburg as stated in Article I and/or the Articles of Incorporation. | ||
# The person agrees to be bound by the terms of the [[Community Agreement]]. | # The person agrees to be bound by the terms of the [[policy/Community Agreement|Community Agreement]]. | ||
# The person agrees to pay membership dues as per Section 4. | # The person agrees to pay membership dues as per Section 4. | ||
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# Each member may use Hacksburg's common equipment, subject to the safety policies associated with the equipment. | # Each member may use Hacksburg's common equipment, subject to the safety policies associated with the equipment. | ||
# Each member is responsible for continuing to support the purposes of the corporation. | # Each member is responsible for continuing to support the purposes of the corporation. | ||
# Each member is responsible for abiding by the [[Community Agreement]] and associated Hacksburg policies. | # Each member is responsible for abiding by the [[policy/Community Agreement|Community Agreement]] and associated Hacksburg policies. | ||
# Each member is responsible for paying dues in a timely fashion. | # Each member is responsible for paying dues in a timely fashion. | ||
# Each member is responsible for the conduct of their guests at the space. | # Each member is responsible for the conduct of their guests at the space. | ||
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# Resignation shall not relieve a voting member of dues in arrears or other monies owed. | # Resignation shall not relieve a voting member of dues in arrears or other monies owed. | ||
# Membership may be suspended at any time for non-payment of dues. | # Membership may be suspended at any time for non-payment of dues. | ||
# Membership may be sanctioned for violations of the [[Community Agreement]] by the Board of Directors. | # Membership may be sanctioned for violations of the [[policy/Community Agreement|Community Agreement]] by the Board of Directors. | ||
# In cases where membership is suspended or terminated with cause, any membership dues for the period the member is under sanction are forfeit to Hacksburg and will not be refunded. | # In cases where membership is suspended or terminated with cause, any membership dues for the period the member is under sanction are forfeit to Hacksburg and will not be refunded. | ||
# In the case where a member has resigned their membership, dues will be refunded for the unused portion of their membership | # In the case where a member has resigned their membership, dues will '''NOT''' be refunded for the unused portion of their membership. | ||
# Memberships lasting less than one month will not be refunded under any circumstances. | # Memberships lasting less than one month will not be refunded under any circumstances. | ||
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===Section 4: Resignation and Removal=== | ===Section 4: Resignation and Removal=== | ||
# Officers may resign their office by filing a written resignation with the Board of Directors. | # Officers may resign their office by filing a written resignation with the Board of Directors. | ||
# Officers may be removed for violations of the [[Community Agreement]] or other Hacksburg policies as determined by the Board of Directors. | # Officers may be removed for violations of the [[policy/Community Agreement|Community Agreement]] or other Hacksburg policies as determined by the Board of Directors. | ||
# Officers may be removed from office by a no-confidence vote of a two-thirds majority of a Special Meeting called for that purpose. | # Officers may be removed from office by a no-confidence vote of a two-thirds majority of a Special Meeting called for that purpose. | ||
## Removal of an Officer in this manner does not strip them of membership. | ## Removal of an Officer in this manner does not strip them of membership. | ||
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# Directors shall be natural persons. | # Directors shall be natural persons. | ||
# Directors shall be the age of majority in Virginia. | # Directors shall be the age of majority in Virginia. | ||
# Directors shall be Full Members in good standing. | # Directors shall be Full Members in good standing for one year. | ||
===Section 3: Duties and Privileges=== | ===Section 3: Duties and Privileges=== | ||
# The Board of Directors shall ensure that the corporation is acting in line with its mission as stated in its Articles of Incorporation. | # The Board of Directors shall ensure that the corporation is acting in line with its mission as stated in its Articles of Incorporation. | ||
# The Board of Directors shall hear complaints of violations of the [[Community Agreement]] or other Hacksburg policies as needed, and may sanction members for these violations as appropriate. | # The Board of Directors shall hear complaints of violations of the [[policy/Community Agreement|Community Agreement]] or other Hacksburg policies as needed, and may sanction members for these violations as appropriate. | ||
# The Board of Directors shall deal with routine business operations on behalf of the corporation, and authorize others to deal with such matters as appropriate. | # The Board of Directors shall deal with routine business operations on behalf of the corporation, and authorize others to deal with such matters as appropriate. | ||
# The Board of Directors may make the following spending decisions: | # The Board of Directors may make the following spending decisions: | ||
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===Section 5: Elections=== | ===Section 5: Elections=== | ||
# Elections for vacant Director positions shall be conducted by Special Election in accordance with Article VI. | # Elections for vacant Director positions shall be conducted by Special Election in accordance with Article VI. | ||
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## A two-thirds vote of the remainder of the Board of Directors. | ## A two-thirds vote of the remainder of the Board of Directors. | ||
## A no-confidence resolution passed by two-thirds of the votes in attendance at a Special Meeting organized for that purpose. | ## A no-confidence resolution passed by two-thirds of the votes in attendance at a Special Meeting organized for that purpose. | ||
## Having their membership suspended or terminated for a violation of the [[Community Agreement]] or other Hacksburg policy by the remaining Board of Directors. | ## Having their membership suspended or terminated for a violation of the [[policy/Community Agreement|Community Agreement]] or other Hacksburg policy by the remaining Board of Directors. | ||
==Article V: Meetings== | ==Article V: Meetings== | ||
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# All members may attend Board Meetings. | # All members may attend Board Meetings. | ||
# Unless specified otherwise in these Bylaws, nobody besides the Directors at a Board Meeting may speak unless invited to by a Director. | # Unless specified otherwise in these Bylaws, nobody besides the Directors at a Board Meeting may speak unless invited to by a Director. | ||
# Minutes of each board meeting shall be kept on record at the registered office and electronically distributed to members | # Minutes of each board meeting shall be kept on record at the registered office and electronically distributed to members upon request. | ||
===Section 3: Annual Meetings=== | ===Section 3: Annual Meetings=== | ||
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# A voting member may vote by proxy via authenticated means (e.g. PGP signed email), provided that the vote is known in advance and that the Secretary receives the authenticated proxy vote before the start of the meeting. | # A voting member may vote by proxy via authenticated means (e.g. PGP signed email), provided that the vote is known in advance and that the Secretary receives the authenticated proxy vote before the start of the meeting. | ||
==Article VI: Elections | ==Article VI: Elections== | ||
===Section 1: General Elections=== | ===Section 1: General Elections=== | ||
# General Elections for vacant positions are held at Annual Meetings. | # General Elections for vacant positions are held at Annual Meetings. | ||